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Rather than being a time-consuming a repetitive task, choosing to automate and centralize the management of email signatures is a much more appealing option. Automate email signatures: the proven benefits

And really, it’s a shame to settle for imperfect and wasteful measures when there are actual solutions out there. These scripts are very sensitive to the slightest change and should be maintained regularly and carefully. To automate this task, some companies try to develop scripts, but this sometimes makes the problem worse. An option that is possible, but time-consuming: for an enterprise of 200 employees, configuring the signature for each user represents about 100 hours of work!Ī daunting task that will have to be repeated if the company decides to change its logo, name, or simply move. To avoid these possible mistakes, an IT manager can, of course, take it in their own hands to create an adapted and charted signature for every workstation. ‍ All these elements undermine the consistency of your brand. Some forget to specify their position, others adopt a different department name, within the same department or between subsidiaries. The results: the signatures vary from employee to employee. The processing of image formats can also give way to issues in the management of add-ons and resolutions. The visual aspect, positioning the logo, and entering the information demands a minimum of understanding of HTML, or a minimum of patience to place each of the elements. Leaving it to each user doesn’t go without issues. Leave it to the user to create their email signature? But when done, each employee will interpret the elements and adapt them according to their technical and graphic abilities. To help employees manage their own signatures, proposing a graphic charter and a predefined template seems easy enough. It is the user that, from their Outlook settings, must configure their email signatures. Starting with the administration: it is impossible to automatically configure the signatures from the Outlook administrator account. However, in practice, the pitfalls multiply.

Using Outlook to process email signatures is a good idea because a consistent and visually appealing signature drives a positive image for the enterprise.

How can you do it with Microsoft 365 (Office 365)? Find out more below.